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Receptionist

Date Posted: June 17, 2022
Location: Edmonton, Alberta
Summary: Attend to the front office and provide administration assistance through day-to-day activities and clerical functions.

Key Accountabilities

  • Greet customers, in person or on the telephone; answering or referring inquiries. Provide general information and refer inquiries to appropriate individuals.
  • Maintain a neat and welcoming reception area.
  • Operate the telephone system.
  • Review, action and distribute all incoming and outgoing correspondence.
  • Type, format, copy, distribute, file and retrieve correspondence, reports and documents of a routine and /or confidential nature.
  • Sort fax’s and allocates to relevant staff and distributes mail, parcels and packages.
  • Type documentations as required.
  • Manage and maintain calendars and schedules. Prioritize appointments and proactively resolve conflicts.
  • Organize and schedule meetings, including contacting participants, booking rooms, ordering refreshments.
  • Prepare calendars and a daily folder that contains the relevant and pertinent meeting material.
  • Maintain a comprehensive filing system in accordance with FourQuest records management system.
  • Maintain the image of FourQuest by ensuring all correspondence prepared adheres to a consistent and professional standard.
  • Make travel arrangements as required including booking flights, hotel accommodations, car rental and providing directions.
  • Arrange for business travel requirements for staff.

Attributes

Personal Characteristics
  • Demonstrate the highest level of integrity and honesty.
  • Goal oriented to achieve targets through an assigned team of sales professionals.
  • Self-motivated, entrepreneurial, persistent and determined.
  • Demonstrate high energy/activity levels.
  • Drive for business results and continuous learning.
  • Foster team spirit by working collaboratively with others.
Job Related Abilities
  • Excellent interpersonal skills, polished appearance
  • Excellent organizational skills and the ability to prioritize
  • Service Orientation and deductive reasoning
  • Detail oriented, extreme professionalism, multi-tasking, organization, confidentiality, ability to work under pressure.
  • Ability to work with sensitive and confidential material.
  • Punctuality, sense of urgency and responsibility are crucial for this position

Education and Experience

  • High School Diploma.
  • No prior experience to <1 year required as all training will be provided.
  • Solid computer skills in a Microsoft Windows environment. Must include Word and Excel

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FourQuest Energy
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